Hana Solution LLC — Case Studies

Manufacturer Status & Certification Validation Before Commercial Engagement

Three Turkish machinery suppliers shortlisted. None verified. One trader, one expired CE certificate — both identified before the RFQ was issued.

Industry

Industrial Packaging Machinery

Buyer Region

European Union

Service

Supplier Verification & Risk Screening

Stage

Pre-RFQ — Before Commercial Contact

Screened

Before any RFQ issued

Retained

Advanced to RFQ stage

Not Advanced

Trader — removed before RFQ

Situation & Gap

What the buyer assumed — and what was actually there

Buyer's Assumption

Three directory-listed suppliers with product catalogues and CE references were confirmed manufacturers with valid compliance documentation. An RFQ would be issued to all three — selection based on price and lead time.

Structural Gap

No MERSIS registry check. No manufacturer status confirmation. No CE certificate validation. Counterparty identity unconfirmed for all three suppliers. The RFQ would have reached an unverified trader and a supplier with an expired CE certificate.

Governance Actions

What was verified — before the RFQ was issued

MERSIS Registry Validation Legal entity status, registered business activity codes, and production addresses confirmed for all three suppliers via Turkey's Central Registry Record System.

Manufacturer vs Trader Determination Supplier B: registered activity code "wholesale trade" — no production address. Export records showed import/re-export pattern inconsistent with direct manufacturing. Identified as trading company.

CE Certificate Validation — Dir. 2006/42/EC Supplier A: certificate current, in scope. Supplier C: certificate expired — renewal not initiated. Supplier had continued presenting the expired document as active compliance evidence.

Export Activity Review Suppliers A and C: active EU-destination export history in machinery category confirmed. Logistics infrastructure and consistent export volumes verified.

Governance Decision Issued Supplier A: Retained. Supplier B: Not Advanced. Supplier C: Retained — conditional on CE certificate renewal confirmation before commercial terms are finalised.

Key Findings

Supplier-level verification results

Supplier	Manufacturer Status	CE Certificate	Export Activity	Decision
Supplier A	Confirmed — Marmara region	Valid — current, in scope	Active EU exporter	Retained
Supplier B	Trading company — not a manufacturer	Not applicable	Import / re-export only	Not Advanced
Supplier C	Confirmed — Central Anatolia	Expired — flagged	Active EU exporter	Retained (conditional)

Supplier A

Manufacturer Confirmed — Marmara region

CE Certificate Valid — current, in scope

Export Activity Active EU exporter

Decision Retained

Supplier B

Manufacturer Trading company — not a manufacturer

CE Certificate Not applicable

Export Activity Import / re-export only

Decision Not Advanced

Supplier C

Manufacturer Confirmed — Central Anatolia

CE Certificate Expired — flagged

Export Activity Active EU exporter

Decision Retained (conditional)

Decision Outcome

What happened as a result of verification

Governance decisions applied before commercial engagement

RFQ was issued only to Suppliers A and C. Supplier B was removed from the sourcing process before any commercial document was exchanged.

Supplier B's trading status was confirmed before the buyer committed any engagement resource. No advance payment, no sample request, no commercial exposure was created with an unverified intermediary.

Supplier C was advanced conditionally. CE certificate renewal confirmation was required before commercial terms could be finalised — preventing the buyer from accepting machinery delivery under an expired certificate and a potential EU Machinery Directive non-compliance liability.

Governance Principle

An RFQ issued to an unverified counterparty is not a procurement process — it is an unstructured commercial exposure. Supplier identity, manufacturer status, and certification validity must be confirmed before the first commercial document is exchanged.

Supplier Verification

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This case study reflects the governance process, structural findings, and decision outcomes from a real buyer-side engagement. Company names, supplier identities, and commercial figures are withheld per confidentiality obligations.